Executive Assistant Job Posting

TRINITY COLLEGE OF FLORIDA

Position Summary: The Executive Assistant provides high-level administrative support to the President by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, and scheduling meetings.

Department: President’s Office

ESSENTIAL FUNCTIONS

• Administrative Support: Manage calendars, and schedule meetings and appointments.
• Communication: Serve as the primary point of contact for internal and external donors, screen and direct phone calls and emails, and send correspondence.
• Information Management: Maintain and organize executive’s files, records, and confidential information.
• Project Coordination: Assist with special projects and initiatives, coordinating resources and timelines as needed.
• Research and Reporting: Conduct research, compile data, and prepare reports for executive review.
• Event Coordination: Plan and coordinate events, conferences, and meetings, including logistics and participant communications.
• Relationship Management: Build and maintain relationships with faculty, staff, students, donors, and others on behalf of the President.

SKILLS AND QUALIFICATIONS

• Proven experience as an executive assistant or similar administrative role.
• Proficient in MS Office (Word, Excel, PowerPoint) and other relevant software; Blackbaud Software Management experience preferred.
• Strong organizational and time management skills with the ability to prioritize tasks.
• Excellent verbal and written communication skills.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and problem-solving skills.
• Bachelor’s degree preferred; relevant certifications or coursework a plus.

WORKING CONDITIONS

• Typically works in an office environment.
• May require occasional overtime.
• Reports directly to the President.

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